3 CoachThem Workflows That Save You 30+ Minutes Every Week

Every hockey coach knows the Sunday night scramble - piecing together practice plans from old notebooks, screenshot folders, and half-remembered drills. What should take minutes stretches into hours.

The problem isn't dedication - it's workflow. Most coaches rebuild plans from scratch, scroll through disorganized drill collections, and repeatedly re-explain plans to assistants. CoachThem's hockey coaching workflow features eliminate these time drains completely. 

 

Reclaim Your Time with Smart Coaching Workflows

 

Workflow #1: Template Practices & Reuse
 

Before: It’s Tuesday night. You open a blank document and start from scratch - again. An hour later, you’ve rebuilt a practice that looks a lot like last month’s.

After: You open CoachThem, go to Practice Plans, pull in drills from your library, adjust the order and timing, and save.

Total time: just a few minutes.

How It Works

1. From your dashboard, navigate to Practice Plans
2. Add drills from your Personal, Team, Association, Marketplace, or Shared folders
3. Adjust timing, order, and notes for each drill
4. Save - your plan is stored in your Personal folder and can be shared just like drills

Most coaches reuse a handful of core practice structures and simply swap in different drills - so they're tweaking, not rebuilding, every time. 

Time Saved: 15–20 minutes per practice

 

Workflow #2: Drill Libraries & Tags
 

Before: You remember a great 1v1 drill from last season, but it’s buried somewhere in your library. You scroll, click through folders, and waste time trying to track it down.

After: Create your own categories using tags directly below the sketchpad. Once saved, your drill instantly appears inside the tagged folder. Add more than one tag and it appears in multiple folders for quick access.

How It Works

1. Create a drill and assign a tag using the field below the sketchpad
2. Saved drills appear in the matching tag folder in your Drills Panel
3. Add multiple tags to store one drill in multiple folders
4. Drills without a tag appear in the Untagged folder

Drill Storage Structure

Drills are organized into 5 folders:

• Personal – Private drills (default for all new drills)
• Team – Shared with your coaching staff
• Association – Shared across your association
• Marketplace – Discover and save new drills
• Shared – Custom groups for sharing with other coaches

Move drills or plans between folders using the sharing options.

Time Saved: Faster access, less scrolling, and a more organized library every practice.

 

Workflow #3: Sharing with Staff & Association

Before: You finish planning, then email the PDF to your assistant. Then the goalie coach. Then your director asks for a copy. Someone can’t open the file. Versions get mixed up.

After: Invite your coaches to CoachThem, connect them to your team, and share drills or plans directly within the platform for real-time collaboration.

How It Works

1. Invite coaches to join CoachThem
2. Each coach activates their own account (or is provided a subscription by the organization)
3. Add them to your Team, Group, or Association
4. Share drills and plans across your defined folders
5. Everyone on CoachThem can access the same, updated version

Important to Know

All users must have a CoachThem account to collaborate. Full access requires an active PRO or Association subscription (purchased by the coach or the organization).

For Associations

With an Association package, multiple teams and coaches can collaborate under one organization, keeping training consistent across the program.

Time Saved: 5–10 minutes per practice

 

Mobile Access: Workflows Everywhere
 

Every workflow works on the CoachThem iOS app.

 

 

The Compound Effect
 

 

Over a 30-week season: 15-20+ hours returned to you.

 

Start Saving Time This Week

 

1. Today: Start your 10-day free CoachThem Pro trial
2. Day 1-2: Build your first template practice
3. Day 3-4: Add 10-15 go-to drills with tags
4. Day 5: Share your next plan with staff

Start your free 10-day trial and reclaim 30+ minutes every week. Need help? Contact support@coachthem.com

 

Frequently Asked Questions

 

Q: How long does setup take?

A: Most coaches have their first template and tagged library ready within 1-2 hours. The investment pays off within your first week.

Q: Do these workflows work for soccer and lacrosse?

A: Yes. CoachThem supports all three sports with identical template, tagging, and sharing workflows.

Q: Can my whole association use shared workflows?

A: Yes. Association features allow directors to create organization-wide libraries and templates all coaches can access.

Q: Is the mobile app included?

A: Yes. Every subscription includes full iOS app access. ​​

 

Coaches Insights

 

Elite coaching isn't built on spending more hours planning - it's built on working smarter so you can focus on what matters. The workflows you've seen - template practices, tagged drill libraries, instant sharing - are the building blocks of efficient coaching. When coaches invest in better systems, they get time back for actual player development.

Ready to elevate your practice planning? Upgrade to PRO today and get instant access to these workflows plus hundreds of drills from professional coaches.

 

 

 

November 26, 2025

Written by the CoachThem Team

 

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